Roles and permissions: Owner vs Viewer - InterviewFlowAI Knowledge Base

Every member of your Company is an Owner or a Viewer. Owners can change anything. Viewers can review Interviewers, Candidates, and results without changing them. You choose the role when you invite someone, and Owners can change it later.

When to use each role

Make the people who run hiring day to day Owners.
Make people who only review results Viewers.
Keep at least two Owners, so someone can always manage billing and the team.

What each role can do

Action	Owner	Viewer
View Interviewers, Candidates, results, and analytics	✓	✓
Export Candidates to CSV	✓	✓
View assessments, role plays, and Notetaker interviews	✓	✓
Use Talent Search	✓	✓
Create, edit, or delete Interviewers, assessments, and role plays	✓	—
Invite, move, accept, decline, or delete Candidates	✓	—
Send Candidate emails	✓	—
Schedule the AI Notetaker	✓	—
View Configuration (except Phone Call Config), the team, and email templates	✓	✓
Change Configuration, Company details, and the Careers page	✓	—
Invite, change roles, or remove members	✓	—
Change email templates and sender domains	✓	—
Connect ATS integrations	✓	—
Create or delete API keys	✓	—
Connect an AI assistant through MCP	✓ (read and change)	✓ (read only)
Manage plans and Auto Top-Up	✓	—
View the Credits Usage chart	✓	✓

Talent Search uses your Company’s credits, including when Viewers search. See Plans and credits.

Change someone’s role

In the sidebar, under Manage, click Team, then choose Owner or Viewer in the member’s Role list. You can’t change your own role. See Team.