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Coordinator emails your scheduling link to Candidates who reach your pass score in the AI interview. They book a time with your team themselves, so you don’t chase top Candidates by hand.

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Before you begin

  • Only Owners can set up Coordinator. It’s available on every plan.
  • You need a booking page, such as Calendly or Cal.com. Set up calendar invites and video links there. Coordinator only sends the link.

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Set up Coordinator

1

Open the Interviewer

In the sidebar, click Interviewers and open the Interviewer.
2

Open Settings

Click the Settings tab and find Coordinator outreach.
3

Add the scheduling link

In Scheduling link, enter the full URL of your booking page.
4

Set the pass score

In Pass score (%), enter the minimum AI interview score. A Candidate who meets or beats it gets the email.
5

Choose when to send

In Send after, enter a delay in hours. Use 0 to send right away.
Coordinator outreach card with Scheduling link set to a cal.com URL, Pass score (%) 75, Send after 2 hours, and the Save coordinator button.

Coordinator outreach in the Interviewer's Settings tab.

6

Save

Click Save coordinator.
To turn Coordinator off, clear both fields and click Save coordinator.

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What the Candidate sees

Qualified Candidates get one email with a button that opens your scheduling link. You can’t edit this email. Coordinator doesn’t add the Notetaker to the booked meeting. Add it yourself. See Notetaker.

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Example

You set a pass score of 75 and Send after 2 hours. A Candidate who scores 82 at 10:00 gets the booking email at about 12:00. A Candidate who scores 68 gets nothing, and you review them yourself.

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Troubleshooting

Enter both a scheduling link and a pass score, or clear both. The link must start with https://.
Check that the Candidate completed the interview and met the pass score. Ask them to check spam.