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You can bring Candidates into an Interviewer in four ways: add them one at a time, upload their resumes, import a CSV file, or share a link so they apply themselves. Every Candidate then appears on the Interviewer’s Applicants tab.

Before you begin

  • Only Owners can add or import Candidates.
  • CSV import and phone interviews are available on Growth and Scale.

Public and private Interviewers

The Interview access setting decides what happens after someone applies through your link. Change it on the Settings tab. See Interviewer settings. New Interviewers are Private by default.
  • Public: Candidates who pass your application questions and resume screening go straight to the interview.
  • Private: Candidates land in Applied. Click Accept to email them the interview link, or Decline.
Two Candidates in the Application Submitted stage with red Decline and green Accept icons highlighted at the end of each row

Applied Candidates show Decline and Accept icons instead of the actions menu.

Add a single Candidate

1

Open the Interviewer

In the sidebar, click Interviewers, then click the Interviewer.
2

Click Add Candidate

Click Add Candidate at the top right, then Add Manually.
3

Enter the Candidate's details

Enter the Applicant Name and Applicant Email. You can also upload a resume. If the Interviewer allows phone interviews, enter an Applicant Phone Number. The interview type comes from the Interviewer’s settings.
Add New Candidate dialog with Applicant Name, Applicant Email, optional resume upload, Interview Type set to Web Call, and the Invite Type choice

The Add New Candidate dialog.

4

Choose an invite type (Private Interviewers only)

Choose Direct AI Interview (default) to send the Candidate straight to the interview, or Application Form to send the form first.
5

Add questions for this Candidate (optional)

Click Add question to give this Candidate extra questions.
6

Create the interview

Click Create Interview. The Candidate receives an email.
If the Interviewer requires a resume, upload it here. Otherwise the Candidate fills in the application form first, and you may need to accept them again.

Add Candidates from resumes

Upload resumes and the AI fills in each Candidate’s name, email, and phone number for you to check.
1

Click Add Candidate

Open the Interviewer, click Add Candidate, then Add from Resumes.
2

Upload the resumes

Drag and drop PDF or DOCX resumes, or click to choose them. You can add up to 100 Candidates at once.
3

Check each row

Correct any name, email, or phone number. Rows marked Needs details can’t be invited until you fix them. Click the remove icon to drop a Candidate.
4

Choose an invite type (Private Interviewers only)

Choose Direct AI Interview or Application Form, as for a single Candidate.
5

Invite

Click Invite candidates. Each Candidate receives an email. Rows that fail show Not invited so you can fix and retry them.
If a resume can’t be read, the row stays with empty fields. Enter the details by hand.

Import Candidates from a CSV file

1

Open the import

Open the Interviewer and click Import CSV.
2

Upload your file

Drag the file onto the dialog, or click Browse Files. Click Download Template for a ready-made file.
3

Check the column mapping

Under Column Mapping, check each Map To value. First Name and Email are required. Phone is required for phone interviews.
4

Invite

Select the Candidates and click Invite N Applicants. On a Private Interviewer, choose Direct AI Interview or Application Form.

Share your Interviewer

Open the Interviewer and click the Find candidates tab. Copy the public link, share it on social media, embed it on your website, or download a QR code. See Interviewer settings.
Find candidates tab with cards for Talent Search, Import candidates, Job seeker portal, Public link, Share on social media, Embed job posting, Career page, Create QR code, and Free job boards

The Find candidates tab.

Send reminders

InterviewFlowAI sends automatic reminders to Candidates who haven’t finished. You can also send one yourself.
  • One Candidate: Open the actions menu on their row and click Send Reminder Email.
  • Several Candidates: Select them, click Bulk Actions, then Send Reminder Email. You can select up to 100.
Dialog titled Send reminder email to 1 candidate? explaining which stages get reminders and that recent or unsubscribed Candidates are skipped

The bulk reminder confirmation.

You can remind each Candidate once every 24 hours. Candidates who unsubscribed are skipped.

Add Candidates to a role play

Select Candidates, click Bulk Actions, then Add to role play. See Invite and review role plays.

Invite from your ATS

Use a built-in integration.

Troubleshooting

Your plan doesn’t include import, or you’re a Viewer. Upgrade to Growth or Scale, or ask an Owner.
That Candidate already has an interview for this Interviewer. Search for them on the Applicants tab.
You already reminded this Candidate in the last 24 hours. Try again tomorrow.
More fixes are in Troubleshooting Candidates and interviews.